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This feature moves all your notes from your current workspace to another workspace you’re a member of. Use it when you’re switching teams, consolidating into one workspace, or moving to a personal workspace. You can’t transfer only some notes with this flow — for a few specific notes, use Move to workspace on each note instead. Looking to bring notes over from a different Granola account instead? See Import notes from another account.

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How to transfer your notes

To move your notes to a different workspace, follow these steps:
  1. Click on your workspace name in the bottom left corner of the screen Screenshot 2025-11-28 at 12.59.31.png
  2. Select Settings from the menu
  3. Click on General from the menu options on the left-hand side
  4. Scroll down to the Danger Zone section
  5. Find the option that says Transfer notes to another workspace
  6. Click the Transfer notes button Screenshot 2025-11-28 at 13.27.51.png
  7. Select the destination workspace from the list Screenshot 2025-11-28 at 13.31.17.png
  8. Review the summary, then click the Transfer button to confirm (it shows how many notes will move, for example Transfer 12 notes)
Once you complete these steps, all your notes in this workspace will be moved to the chosen workspace.

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Important limitations

Subscriptions — Your subscription stays with the original workspace. If you’re moving to a different workspace, you’ll need to cancel the subscription on the old workspace and subscribe on the destination workspace to keep accessing premium features. Folder organization — While all your notes transfer safely, their folder structure doesn’t come with them. Notes are removed from their folders during the transfer. You’ll need to recreate your folders and reorganize your notes manually in the destination workspace. Templates — Templates are not included in the transfer. If you want to use the same templates in the destination workspace, recreate them by clicking your workspace name in the bottom-left corner and selecting Manage templates.

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Permission requirements

Your workspace admin can turn off moving notes between workspaces for security reasons. When it’s off, the Transfer notes button and the per-note Move to workspace option are hidden entirely, and you’ll need to ask your admin to enable it.

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For workspace admins

If a user needs to transfer notes but the feature is disabled, you can enable it by:
  1. Go to your Settings, and select General
  2. Under Data security, click on Data export permissions
  3. Toggle on the option for Allow moving notes to other workspaces
Screenshot 2025-11-28 at 13.04.57.png

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Troubleshooting

Go to Settings > Workspace > General (workspace name in bottom-left > Settings > General under the Workspace heading). The Transfer notes button is in the Danger zone section at the bottom of the page. It only appears if you have notes in this workspace and your admin allows moving notes — see Permission requirements.
You can only transfer to workspaces you’re already a member of. To join or create one, click your workspace name in the bottom-left corner and select Add workspace, then try the transfer again.