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Once Granola has generated notes for your meeting, there are a few different ways you can share them so that others can benefit from the summary of the meeting. Your notes are never shared with any participants unless you share the link, or add the note to a folder in your team space. Sharing and collaboration features become available after Granola generates your notes.

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How to share a note

After a note has been generated, you can use ‘Shared’ button to view who has access to the notes. image.png Copy link will copy a unique URL link to the meeting notes, which you can send to others. You can edit the access to the link by clicking the dropdown. Granola prioritizes your privacy, and does not auto-share your notes to attendees.

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Sharing to an integration

You can also use the 3 dots to share to your preferred integrations: image.png
  • Copy enhanced notes will copy your AI-enhanced notes and the note link onto your clipboard in markdown format, which works well with markdown-based tools like Obsidian. This copies the summary Granola generated — not the transcript. To copy the full transcript, use the copy icon in the transcript panel.
  • Send notes via email will open a draft in your email provider (Gmail or Outlook) with the note contents copied in
  • Your connected integrations, such as Slack, Notion, HubSpot, Salesforce, Affinity, Attio and Zapier, can be used to share a note to those platforms

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What does someone else see?

When you invite someone by email from the “Shared” button, the role is pre-selected as Collaborator if the first person you add is from your workspace’s company domain, or Viewer if they’re external. You can change the role before sharing. Viewers can:
  1. Read the note
  2. Hover over a particular point to get more context from the transcript
  3. Use Granola Chat to ask more questions about the meeting
To allow someone to edit the note, change their role from Viewer to Collaborator. Collaborators can make changes to the note content. Folder and workspace permissions do not carry over to individual notes. If someone has access to a note through a shared folder, they still have Viewer access by default — the note owner must explicitly change their role to Collaborator on that specific note using the “Shared” button. This also applies to actions like applying a template, which require Collaborator access on the note. Sharing a note does not add the recipient to your workspace or count as a billable seat. They can only see the specific note you shared — they do not gain access to your workspace, your other notes, or any workspace settings. Workspace membership is separate and only changes when someone is explicitly invited, joins via an invite link, or joins through domain auto-join. For privacy reasons, they won’t be able to read the full transcript. If you’d like to share meeting notes with the full transcript, try adding them to a folder and sharing it.

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Can’t access a shared note?

If you received a shared note link but can’t view it, the note owner’s sharing controls may be restricting access. For example, if the owner’s link sharing is set to “Only my company” or “Private”, people outside their organization will not be able to open the link. To resolve this, ask the note owner to either:
  • Change the link sharing setting to “Anyone with the link”
  • Explicitly invite you by email through the note’s sharing panel
You can also ask from inside Granola: when you open a note you don’t have access to, or see a locked note in your notes list, select Request access and optionally add a short message to the owner. The owner sees a banner with a Grant access button, either in the Granola app or on the web, and approving the request gives you access to that note. Your own Granola subscription plan does not affect whether you can view a shared note — access is determined entirely by the note owner’s sharing settings.

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Viewing shared notes on the web

When someone opens a shared note or folder link in a web browser (e.g. notes.granola.ai), they can view and interact with the summarised notes only. Transcripts are not available when viewing shared notes on the web. Full transcript access is available to collaborators who open the same folder or note inside the Granola desktop app.