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Granola allows you to easily share notes with others so that everyone can benefit from the summary of the meeting and chat with the transcripts. This doc walks through how to set up controls over who can view your notes. If you’re using Granola for iPhone, you’ll need to follow these steps in Granola on macOS/Windows to change sharing settings.

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Editing sharing for an individual note

In each set of notes, you can view and edit who has access in the top right: image.png

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Editing default sharing permissions

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Free or Business plans

Click your workspace name in the bottom-left corner, then select Settings. Under Settings > Preferences > Data & sharing, change your Default link sharing setting to ‘Anyone with the link’, ‘Only my company’ or ‘Private’. image.png If you change the setting to something stricter (for example from “Anyone with the link” to “Private”), Granola asks if you want to update your existing notes too:
  • Update all notes changes every note you own to the new setting. Notes that are already stricter stay as they are. For example, a “Private” note won’t become “Only my company”.
  • New notes only applies the setting to new notes and leaves your existing notes alone.
People you’ve already shared a note or folder with keep their access. If you change the setting to something less strict, it only applies to new notes. Dialog asking whether to update existing notes to Private

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Enterprise plans only: configure for your whole organization

If you’re on our Enterprise plan, an admin can configure how your company’s notes and folders can be shared to others, via Settings > Workspace > General. Unlike Free and Business plans, changes to this setting apply retroactively to all existing notes and folders in the workspace. Individuals in the workspace are then unable to change their sharing settings beyond this permission level. image.png There are three options:
  • Allow public links: All notes and folders will have sharing enabled. The link generated will be public and can be shared outside of your company.
  • Only people at your company: Notes and folders will have sharing enabled, but can only be viewed by someone signing in with an email at an approved domain. Your workspace’s own domain is always approved, and an admin can add other approved domains with Add domain. If extra domains are added, this option is labeled Only approved domains.
  • Restricted access: Notes and folders have sharing disabled, meaning no sharing link is generated and people need to be explicitly invited in order to view.
On Granola for iPhone, sharing links will still be generated, but recipients will either be unable to access them (if Restricted access is selected), or they will only be able to access them by signing in with an email at an approved domain (if Only people at your company is selected)