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Granola allows you to automatically delete transcripts after a set period of time. This applies only to transcripts — your notes are not affected and will remain available. This feature is available to both individual users and enterprise workspace admins.

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For individual users

If you’re on a non-enterprise plan, you can set your own transcript auto-deletion period from your preferences.
  1. Open Granola and go to Settings
  2. In the left sidebar, click Preferences
  3. Under the Data & sharing section, find Auto deletion period for transcripts
  4. Choose a retention period from the dropdown: 1 day, 1 week, 1 month, 3 months, 6 months, or 1 year — or select Off to disable auto-deletion
When you first enable this setting, you’ll see a confirmation dialog explaining the consequences. The setting does not take effect immediately — a one-week cooldown period applies before any transcripts are deleted. This gives you time to change your mind if needed. Once the cooldown has passed, any transcripts older than your chosen retention period will be automatically deleted on a rolling basis.
Your individual transcript retention setting only applies to your own transcripts within that workspace. It does not affect other members.

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For enterprise workspaces

Enterprise workspace admins can request a transcript retention policy that applies to all users across the workspace. This is currently configured by contacting Granola — reach out to your account manager or email us at hey@granola.so. When an enterprise admin enables transcript auto-deletion:
  • The policy applies workspace-wide — individual users cannot override it
  • If any user had previously set their own individual retention preference, it is automatically overridden by the workspace-level policy
  • All existing transcripts older than the retention period are deleted immediately when the policy is activated — there is no cooldown period for enterprise policies
Enterprise admins can view the current retention setting in Workspace Settings under the Data retention section.

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Important things to know before enabling

Transcript deletion is permanent and irreversible. Once a transcript is deleted, it cannot be recovered.
Before enabling transcript auto-deletion, make sure you understand the following:
  • Notes are not affected. Only the underlying transcript is deleted — your AI-generated notes and any manual notes you’ve taken will remain.
  • Regenerating notes will not work properly. Granola uses the transcript to generate and regenerate your notes. Once a transcript is deleted, you will no longer be able to regenerate notes for that meeting. Make sure you’re happy with your notes before the transcript is deleted.
  • Chat quality will be degraded. Granola Chat uses the transcript to answer questions about your meetings. Without the transcript, chat responses for affected meetings will be limited to whatever is in your notes.
  • There is a one-week cooldown for individual users only. When you first enable the setting (or change the retention period), there is a one-week waiting period before any transcripts are actually deleted. Enterprise workspace policies do not have a cooldown — existing transcripts are deleted immediately when the policy is activated.
  • Enterprise settings take priority. If your workspace admin sets a retention policy, it overrides any individual setting you may have configured.
  • Deletion happens automatically. Once the cooldown has passed, transcripts older than the retention period are deleted automatically on a rolling basis — you won’t be prompted each time.

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What happens after a transcript is deleted

When viewing a meeting whose transcript has been deleted:
  • Your notes will still be visible and editable
  • The transcript panel will show a message indicating that the transcript has been deleted
  • You will not be able to regenerate or update your AI-generated notes for that meeting
  • Chat responses about that meeting will be limited

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Frequently asked questions

Can I recover a deleted transcript? No. Once a transcript is deleted, it is permanently removed and cannot be recovered. Does this delete my notes too? No. Transcript auto-deletion only removes the transcript. Your notes remain untouched. Can I turn off auto-deletion after enabling it? Yes. Individual users can set the retention period back to Off at any time. For enterprise workspaces, contact your workspace admin or Granola support. I’m in an enterprise workspace — can I opt out of my admin’s retention policy? No. Workspace-level retention policies apply to all members and cannot be overridden by individual users. Contact your workspace admin if you have concerns.