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Granola allows you to automatically delete transcripts after a set period of time. This applies only to transcripts — your notes are not affected and will remain available. This feature is available to both individual users and enterprise workspace admins.

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For individual users

If you’re on a non-enterprise plan, you can set your own transcript auto-deletion period from your preferences.
  1. Open Granola. Click your workspace name in the bottom-left corner, then select Settings.
  2. In the left sidebar, click Preferences
  3. Under the Data & sharing section, find Auto deletion period for transcripts
  4. Choose a retention period from the dropdown: 1 day, 1 week, 1 month, 3 months, 6 months, or 1 year — or select Off to disable auto-deletion
Switching from Off to a period asks for confirmation. Changing an existing period or choosing Off saves without another confirmation. Enabling or changing the period starts a one-week cooldown before new deletions are scheduled under that policy. Deletions already scheduled may still finish.
Your individual transcript retention setting only applies to your own transcripts within that workspace. It does not affect other members.

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For enterprise workspaces

Enterprise workspace admins can set a retention period for all users in their workspace:
  1. Select the Enterprise workspace you want to manage.
  2. Open Settings → Workspace → General, then find Auto-deletion period for transcripts under Data security. In the admin portal, open Settings → Security & data for that workspace.
  3. Choose 1 day, 1 week, 1 month, 3 months, 6 months, or 1 year, or choose Off.
  4. When enabling from Off, review the warning and select Enable. Changing an existing period or selecting Off saves without another confirmation.
Every saved period change starts a new one-week cooldown, just like personal retention. The policy doesn’t delete any transcripts until the cooldown ends, so admins have time to correct a mistake. After it ends, existing and future transcripts older than the chosen period are eligible for deletion. Choosing Off stops scheduling new deletions under the workspace policy; it does not cancel deletions already scheduled. Workspace policies take priority over personal retention settings; individual members cannot override them. Existing custom periods stay in place until an admin chooses a different option.

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Important things to know before enabling

Transcript deletion is permanent and irreversible. Once a transcript is deleted, it cannot be recovered.
Before enabling transcript auto-deletion, make sure you understand the following:
  • Notes are not affected. Only the underlying transcript is deleted — your AI-generated notes and any manual notes you’ve taken will remain.
  • Regenerating notes will not work properly. Granola uses the transcript to generate and regenerate your notes. Once a transcript is deleted, you will no longer be able to regenerate notes for that meeting. Make sure you’re happy with your notes before the transcript is deleted.
  • Chat quality will be degraded. Granola Chat uses the transcript to answer questions about your meetings. Without the transcript, chat responses for affected meetings will be limited to whatever is in your notes.
  • Enabling or changing retention starts a one-week cooldown. This applies to personal and workspace settings. New deletions under that policy are paused during the cooldown. Deletions already scheduled before a change may still finish.
  • Enterprise settings take priority. If your workspace admin sets a retention policy, it overrides any individual setting you may have configured.
  • Deletion happens automatically. Once the cooldown has passed, transcripts older than the retention period are deleted automatically on a rolling basis — you won’t be prompted each time.

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What happens after a transcript is deleted

When viewing a meeting whose transcript has been deleted:
  • Your notes will still be visible and editable
  • The transcript panel will show a message indicating that the transcript has been deleted
  • You will not be able to regenerate or update your AI-generated notes for that meeting
  • Chat responses about that meeting will be limited

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Frequently asked questions

No. Once a transcript is deleted, it is permanently removed and cannot be recovered.
No. Transcript auto-deletion only removes the transcript. Your notes remain untouched.
Yes. Set the period to Off in personal settings, or ask an Enterprise workspace admin to do so in workspace settings. This stops scheduling new deletions under that policy. Deletions already scheduled may still finish, and deleted transcripts cannot be restored.
No. Workspace-level retention policies apply to all members and cannot be overridden by individual users. Contact your workspace admin if you have concerns.