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Granola allows you to collaborate with team members by sharing folders. Find out more about the different sharing options and permissions available here.

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Sharing settings overview

image.png Granola gives you three main ways to control access to your folders:
  1. Member Management - Add specific people directly to a folder using their email address
  2. Folder Visibility - Control who can discover your folder within your workspace (Business/Enterprise plans only)
  3. Link Access - Choose who can access your folder when you share a link
Each setting helps you control who can see and work with your folders in different situations.

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Adding members to a folder

To add someone directly to a folder:
  1. Open the folder sharing settings
  2. Type their email address
  3. Click “Add”
  4. They’ll receive an email notification alerting them that you’ve added them to a folder
If the person you’ve added already uses Granola, the folder will appear directly in their sidebar. If they don’t use Granola yet, they can view the folder in a web browser. They’ll also be prompted to sign up for Granola to open it in the Granola app.

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Folder visibility settings

You can also control who can discover folders within your workspace. For each folder, you can choose between two options: image.png
  • Everyone at your workspace: This allows anyone in your workspace to:
    • Find the folder using the browse folders option
    • Find the folder in the search bar
    • Join the folder as a member without needing to be added
  • Invite only: A more restrictive option to withhold access unless you choose to share it:
    • The folder won’t appear in browse folders
    • The folder won’t appear in search results
    • The folder only appears in another user’s sidebar if the folder owner has added them as a member
These settings give you control over who can access your folder when you share a link. image.png
  • Invited people only:
    • Only existing members of the folder can view the folder via the link
    • Best option for sensitive information
    • Members can view in web view or open in their Granola app
  • Everyone at [your workspace]:
    • Any Granola user with your company domain can access
    • Users must sign in with Google Auth
    • Non-workspace members will see “folder not found” after signing in
  • Anyone with the link:
    • Most open option
    • Anyone can view in a web browser, even non-Granola users
    • Granola users can opt to open within the app

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Owner permissions vs member permissions

By creating a folder, you become the owner of that folder. Anyone else you add is a member of the folder, with different permissions: Folder Owners:
  • Can add their own notes
  • Can remove notes (their own or others’)
  • Can modify sharing permissions
  • Can add or remove members
Folder Members:
  • Can add their own notes
  • Can add or remove members
  • Cannot remove others’ notes
  • Cannot modify sharing permissions

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Browsing folders

You can see all folders visible to you in your workspace by opening the left sidebar. Here you’ll see the folder browser. You can: image.png
  • Filter to show only folders you’ve joined
  • Filter to show only folders you’ve created
  • Search for specific folders
Private folders will only appear if you’re already a member.

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Sharing folders beyond Granola - auto-post integrations

You can set up rules to automatically share notes added to a folder with your other tools. Granola supports auto-posting to Slack, Attio, and Zapier. folders-auto-slack.png To set up an auto-post rule, click on the 3 dots next to a folder name in the sidebar, then ‘Integrations’. image.png From here, you can toggle on the integrations you want to use for this folder: folder-integrations-tab.png Any new notes added to the folder will be automatically shared to your connected integrations. Make sure you’ve set up the relevant integration beforehand - see our guides for Slack, Attio, and Zapier.